80/20 Your Life

Do this 20% of the time to handle everything else you do 80% of the time.

The Pareto Principle

Yes. I’m talking about systems today.

I consider the word “systems” a buzzword. Everyone on the internet seems to be using this word, which refers to anything with a process. And guess what? Everything is a process.

It never meant much to me until now.

But there must be a reason it’s such a buzzword. So I decided to dive deeper.

Who I studied

I started studying Matt Gray, Rich Webster, and Justin Welsh's content to learn what they say about systems.

And then it dawned on me.

This is what I have been longing for 🤯 

I don’t know about you, but I describe my workflow as “scattered” and “unstructured.” This is because my day-to-day would always depend on my kids’ temperance and whether they’d sleep at the correct time.

For this reason, I never bothered to structure any of my content or business strategies.

But that was a mistake. I was making things harder on myself. I was giving my future self more work, and I didn’t even realize it.

Everything you do is a process. And if everything is a process, everything can be codified into an SOP, checklist, or reusable asset (i.e., video).

Codifying your process frees your future self from the repeatable tasks that take up 80% of your time. The secret? Investing time and effort upfront.

It’ll take time and effort in the front end but will save you time & effort for as long as you need to do that specific task. It is a high ROI investment of time.

The hard part is prioritizing the time to create these things. I can’t ever get myself to do so. But that’s changing starting this week.

Where systems could be especially useful

Systems are especially useful in business. If you do the same work for all your clients, you can create systems for every step of your process and make service work 100x easier for yourself.

This is another win for specialization and productization. If you offer a large breadth of work, you will reinvent the wheel each time you work for a client. If you go deep into one offering and focus, you can refine your process and improve your job. Each new client then receives the benefits of all your experience. And you can get them results with less time and less effort. It’s a win-win.

Spend time on high-leverage tasks.

So, all in all, spend time on high-leverage tasks. These tasks include developing your processes and systems and working on your craft. In contrast, you can delegate low-leverage tasks with the help of your codified processes and systems.

Spend 20% of your time on processes and systems to handle everything you do 80% of the time.

What I’m systematizing.

So this week, I’m going to start codifying my content strategy. I will have checklists and SOP’s in place for the following:

  • Research & notetaking

  • Ideation

  • Creation

  • Posting & Scheduling

  • Batching

I’ll report back on how helpful it was for me, and if interested, I can share what I came up with! Would this be something you’d like to see? Reply to this email and let me know 😊 

This newsletter is brought to you by Easlo’s Notion Second Brain 🧠 . An all-encompassing Notion dashboard for all your goals, notes, and areas of life built upon Tiago Forte’s PARA framework. This is the tool I will be using to centralize all of my notes, research, and ideation. Check it out by clicking here (this is an affiliate link).


or to participate.